Attendees: Robin Ames, Janet Hale, Chris Lancaster and Dante Lazzaris
Absent: Todd Goblinger and Jeremy Lawrence
Back Yard Fences: Reviewed the comments received from the community with these thoughts:
- Ask Oliva Harris DeVall (lawyer) about wording in the Declaration about approving fences.
- Define rules for fences:
- Standard White Vinyl from Lowes
- Height of fence (4 feet)
- Approved plans by HOA Board/Landscape Committee
- Allow on property line with written consent of neighbor and without consent how far away from property line?
- Maintain yard within fence
- Maintain fence itself
- Each fence should have at least one gate
- Check with Scott Summers about waiver from developer for fence installer approval.
Speed Bumps: We will look into installing two or three speed bumps at the entrance of the development. One or two on hill and one or two on flat road before mail boxes. Because this is a safety issue and the board has exhausted all other options in slowing drivers down, we feel we do not need to have a community vote on this topic.
Right of Way Agreement: Oliva Harris DeVall (lawyer) provided us with an update on her review of the development documents and answered questions regarding land slippage property issues. She also drafted a letter to the owner of house at the top of the hill regarding the removal of the decorative fence so that we can place our sign on that property.
Engineer Report: Ask Todd to check with Pat about the status of this request. Janet emailed the request on April 1, 2012 and as of 5/5/2012, has not heard anything from Pat Gallagher (CTL Engineering).
Snow Removal: Janet will check with Flawless Landscaping about the contract.
Mailbox Landscaping: The Weber’s have asked to do some landscaping around the mailbox area. Robin, Chris and I have agreed to meet with them to discuss this request to ensure that their plans do not interfere with the plans to enclose the mail boxes and lighting the mailbox area.
Accountant: Janet has requested information from the accountant without any response. Dante will meet with Susan to correct the issues we are experiencing.
Community Yard Maintenance: Last year Todd cut the grass on the community property and has asked to step down from doing that this year. Janet will contact Yoder’s landscaping to request an estimate and see if they are interested in cutting the community property . This includes the entrance roadway, Turner property on Hidden Point trail, Mail box lot and the Open lot next to the barn.
Dogs: Janet suggested that we send the community a letter stating that the board will send letters to home owners regarding pet issues but have agreed that we are not the “DOG POLICE”. The letter will stress that it is the each community members responsibility to report issues with dogs to the proper authorities (the county humane society). We will include a copy of the county ordinance concerning this topic.
Next HP HOA Board Meeting: June 5th, 2012 at 6:30